Privacy Policy

Last updated: January 1, 2026

1. Introduction

L&G Foundation (hereinafter referred to as "we," "us," or "our") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and disclose your personal information when you visit our website (lg-foundation.pages.dev), contact us, make a donation, or otherwise interact with our foundation. This policy complies with the General Data Protection Regulation (GDPR), the Belgian Data Protection Act of July 30, 2018, and all applicable privacy regulations.

L&G Foundation is registered as a Private Foundation (Stichting Private) under Belgian law, with Enterprise Number 0899.387.265 and VAT number BE0899387265. Our registered address is Prins Filiplaan 38, 8300 Knokke-Heist, Belgium. We act as the data controller for all personal information processed through our website and operations.

2. Personal Data We Collect

We may collect the following categories of personal data depending on how you interact with us:

• Contact information: Name, email address, phone number, and postal address when you contact us, subscribe to our newsletter, or complete a form on our website.
• Donation information: Name, address, and payment details when you make a donation to our foundation.
• Communication records: Records of correspondence when you contact us via email, phone, or our website contact form.
• Technical data: IP address, browser type, operating system, and website usage information collected automatically through cookies and similar technologies.
• Grant application data: Information provided in grant applications, including organizational details, project descriptions, and financial information.

3. How We Use Your Data

We use your personal data for the following purposes:

• Responding to your inquiries and communications
• Processing and acknowledging your donations
• Sending you newsletters and updates about our work (only with your consent)
• Evaluating and processing grant applications
• Managing volunteer relationships
• Maintaining our financial records as required by Belgian law
• Improving our website and services
• Complying with legal obligations

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: When you subscribe to our newsletter, complete a contact form, or agree to receive communications from us.
• Contractual necessity: When processing is necessary to fulfill a contract with you, such as processing a donation.
• Legal obligation: When we are required to retain data to comply with Belgian tax and accounting regulations.
• Legitimate interest: When processing is necessary for our legitimate interests in operating the foundation, provided these interests do not override your fundamental rights.

5. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected. Specifically:

• Contact form submissions are retained for 2 years after the last communication
• Donation records are retained for 7 years as required by Belgian tax law
• Grant application data is retained for 5 years after the conclusion of the funded project
• Newsletter subscription data is retained until you unsubscribe
• Technical logs are retained for 12 months

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encrypted data transmission (HTTPS), access controls for our systems, regular security assessments, and staff training on data protection practices. While we strive to protect your information, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

7. Data Sharing

We do not sell, rent, or trade your personal information to third parties. We may share your data only in the following circumstances:

• With service providers who assist us in operating our website and managing our operations, under strict data processing agreements
• When required by law or to respond to legal proceedings
• To protect the rights, property, or safety of L&G Foundation, our donors, or the public
• With your explicit consent for a specific purpose

8. Cookies

Our website uses only essential cookies necessary for the proper functioning of the site. These include session cookies that enable basic navigation and form functionality. We do not use tracking cookies, advertising cookies, or any third-party analytics cookies that would collect personal data about your browsing behavior. If we introduce additional cookies in the future, we will update this policy and request your consent where required.

9. Your Rights

Under the GDPR and Belgian privacy law, you have the following rights regarding your personal data:

• Right of access: You may request a copy of the personal data we hold about you.
• Right to rectification: You may request that we correct inaccurate or incomplete data.
• Right to erasure: You may request that we delete your personal data, subject to legal retention requirements.
• Right to restrict processing: You may request that we limit how we use your data.
• Right to data portability: You may request that we transfer your data to another organization in a structured, machine-readable format.
• Right to object: You may object to our processing of your data based on legitimate interests.
• Right to withdraw consent: You may withdraw your consent at any time where processing is based on consent.

To exercise any of these rights, please contact us at wiliamgrog@gmail.com. We will respond to your request within 30 days.

10. Children's Privacy

Our website and services are not directed at children under the age of 16. We do not knowingly collect personal data from children. If you are a parent or guardian and believe that your child has provided us with personal data, please contact us immediately so that we can take steps to delete such information.

11. International Data Transfers

L&G Foundation operates within Belgium and does not routinely transfer personal data outside the European Economic Area (EEA). If such a transfer becomes necessary in the future, we will ensure that appropriate safeguards are in place, such as standard contractual clauses approved by the European Commission, to protect your personal data.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this policy periodically. Material changes will be communicated through a notice on our website or by email where appropriate.

13. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data protection practices, please contact us: